2017 GASN Annual Statewide Education Conference Justification Letter Sample



Dear [your supervisor’s name]:

I would like to attend the 25th Annual Statewide Education Conference of the Georgia Association of School Nurses (GASN) on, June 19-21, 2017 in Savannah, GA and I am seeking sponsorship for the registration fee, travel expenses, and lodging expenses.  A cost breakdown is included below.

This conference will enable me to attend education sessions that are directly applicable to my work and fulfill continuing education hour requirements for my nursing license. It will also make it possible for me to build a professional network with school health experts in Georgia. 

I’ll be able to attend many plenary sessions.  The conference theme this summer is 25 Year Celebration –Celebrating 25 years of School Nurses and Student Health.   There will be many sessions will provide information regarding Diabetes, Autism, Addictions in our schools and many more.   We will collaborate with other school nurses in the state addressing specific health programs, models and tools implemented in the school setting. Approximate continuing education hours are 15 hours for both days of the conference and even more if I attend the pre-conference workshops.

Pre-conference sessions on New to School Nursing, Diabetes, Asthma Educator and Autism/Chronic will be available for an additional cost per session.  These sessions are for an additional 3 - 4 continuing education hours each.

A full schedule of sessions will be available with registration.  Please let me know if you want more information at that time. Written materials will be available at the conference and will be tangible references to bring back and share. 

Estimated Cost breakdown                                                                                                                                                             

Registration includes Annual GASN Dues, Syllabus, and Welcome Reception: $350.00

Roundtrip Mileage: Metro Atlanta area to Savannah, GA = 248 X .55 = $137.00                                                                                                                                                                                                   

Lodging: $179 plus for Hyatt Regency x 2 nights (Mon, Tues)

$348.00 X 13% tax (45.24) + $1.00 Savannah Fee + $5.00 GA Hotel Fee = $405.24 (divide by two if traveling with someone and sharing a room)
Other expenses: Any food not provided at Conference; Parking @ $18/Car per day

Pre-conference sessions: $50/4 Hour Session ($100 for Specialty Trainings)
 Estimated Total cost: $441.24 (hotel) + $350.00 Registration + Parking $36 = $827.00


Thank you in advance for your consideration.



[Your name] [Your title]
[Your contact information]