For a downloadable version of the justification letter, click here: 


2019 GASN Annual Statewide Education Conference Justification Letter Sample

(Copy and paste the letter below as needed)


Dear [your supervisor’s name]:

I would like to attend the 27th Annual Statewide Education Conference of the Georgia Association of School Nurses (GASN) on, June 10-12, 2019 in Jekyll Island, GA and I am seeking sponsorship for the registration fee, travel expenses, and lodging expenses.  A cost breakdown is included below.

This conference will enable me to attend education sessions that are directly applicable to my work and fulfill continuing education hour requirements for my nursing license. It will also make it possible for me to build a professional network with school health experts in Georgia.  

The conference theme this summer is Charting the Course for the 21st Century School Nurse.  There will be a variety of sessions that will provide information regarding issues to help me in my day to day dealings inside my clinic.  We will collaborate with other school nurses in the state addressing specific health programs, models and tools implemented in the school setting. Approximate total number of continuing education hours are 15 hours for both days of the conference and even more if I attend the pre-conference workshops.

A full schedule of sessions are attached.  Please let me know if you want more information at that time. Written materials will be available at the conference and will be tangible references to bring back and share.  

Estimated Cost




$350.00 (Includes 1 year of GASN Membership)

Hotel Cost X 2 nights (Single Occupancy or Divide by Number of nurses sharing) based on $229/night + 12% Occupancy Tax ($27.48) + $5.00 Mandatory Georgia Hotel Fee = $261.48 X 2

$522.96 + $40.00 Resort Fee (at Westin) $562.96

Mileage (if you are able to get reimbursed)


Total Cost per person (if not sharing a room)


*Note rates are based at Westin Jekyll Island – there are other lower cost hotel options on the island.  Fill in the amount that pertains to your reservations.


  • Registration includes Conference, 1-year Annual GASN Membership Dues, Syllabus, Continental Breakfast & Breaks = $350.00 (Includes 1 year of Membership in Georgia Association of School Nurses)

  • Roundtrip Mileage (estimated): Metro Atlanta area to Jekyll Island, GA - 644 X .58 = $373.52

  • Preconference sessions: $50 per 4 Hour Session ($100 for full day sessions)

  • Additional Expenses include Lunch, Dinner (not provided by GASN)


Estimated Total cost: Registration + Total Hotel + Mileage + Any preconference (if applicable)= total per person cost.

Thank you in advance for your consideration.


[Your name] [Your title]

[Your contact information]